ABOUT THE SERVICE: Republic Act No. 9048 authorizes the city or municipal civil registrar or the consul general to correct a clerical or typographical error in an entry and/or change of first name or nickname in the civil register without need of a judicial order.
Republic Act No. 10172 authorizes the city/municipal civil registrar including the consul general, in accordance with the provisions of existing laws, to correct clerical or typographical errors in the day and month (date of birth) or sex of a person in the civil register of birth, without the need of judicial order.
An administrative remedy in nature, it is a departure from the usual judicial process in correcting clerical errors of changing an entry in civil registry documents. It is aimed at according petitioners an expeditious and cheaper way of correcting errors found in her/his record.
CLIENT GROUPS:
Whether it is for correction of clerical or typographical error, or for change of first name, or change in gender and date of birth, the petition may be filed by a person of legal age who must have direct personal interest in the correction of the error or in the change of first name in the civil register. (Document owner, owner’s spouse children, parents, brothers, sisters, and grandparents, guardian or any other person duly authorized by law or by the owner of the document.)
REQUIREMENTS:
For Correction of Clerical Error
Mandatory Requirement:
- Birth Certificate on Security Paper
- With at least five of the supporting documents listed below showing the correct entries on the document:
* Voter’s Registration Record
* Employment Record
* SSS/GSIS Record
* School Records/Diploma
* Driver’s License
* NBI/Police Clearance
* Baptismal Certificate
* Marriage Certificate if married/parents
* Birth Certificate of brothers/sisters
* Current community tax certificate
For Change of First Name/Nickname
Mandatory Requirement:
- Birth Certificate on Security Paper
- Police Clearance
- NBI Clearance
- Affidavit of Non-employment of Certificate of employment and other documentary evidences
- Newspaper clippings Publication – local newspaper for 2 consecutive weeks
- Community Tax Certificate
- With at least five of the supporting documents listed below showing the correct entries on the document:
* Baptismal Certificate
* Voter’s Registration Record
* Employment Record
* SSS/GSIS Record
* School Records/Diploma
* Driver’s License
* Barangay Clearance
* Passport
* NBI/Police Clearance
* Duly notarized Special Power of Attorney (SPA) if the Petitioner is not the owner of the document
For Change of Sex/Gender
Mandatory Requirement:
- Birth Certificate on Security Paper
- Birth Certificate from LCR
- Oldest School Records
- Medical Certification Issued by Municipal Health Officer
- Medical Records
- Police Clearance
- NBI Clearance
- Affidavit of Non-employment of Certificate of employment and other documentary evidences
- Newspaper clippings Publication – local newspaper for 2 consecutive weeks
- Community Tax Certificate
- With at least five of the supporting documents listed below showing the correct entries on the document:
* Baptismal Certificate
* Voter’s Registration Record
* Employment Record
* SSS/GSIS Record
* School Records/Diploma
* Driver’s License
* Barangay Clearance
* Passport
* NBI/Police Clearance
* Duly notarized Special Power of Attorney (SPA) if the Petitioner is not the owner of the document
For Change of Day/Month in Date of Birth
Mandatory Requirement:
- Birth Certificate on Security Paper
- Birth Certificate from LCR
- Oldest School Records
- Police Clearance
- NBI Clearance
- Affidavit of Non-employment of Certificate of employment and other documentary evidences
- Newspaper clippings Publication – local newspaper for 2 consecutive weeks
- Community Tax Certificate
- With at least five of the supporting documents listed below showing the correct entries on the document:
* Baptismal Certificate
* Voter’s Registration Record
* Employment Record
* SSS/GSIS Record
* School Records/Diploma
* Driver’s License
* Barangay Clearance
* Passport
* NBI/Police Clearance
* Duly notarized Special Power of Attorney (SPA) if the Petitioner is not the owner of the document
SERVICE SCHEDULES:
Monday to Friday:
8:00AM to 5:00PM
FEES/CHARGES:
Change of First Name: Php 3,000.00
Correction of Clerical Error – 1,000.00
Change in Sex/Gender: 3,000.00
Change in Date of Birth 3,000.00
Publication Fee 2,500.00
Processing Fee 500.00
TOTAL PROCESSING TIME:
16 days
Note; Does not include delivery time to the Office of the Civil Registrar General.
PROCESS OF AVAILING THE SERVICE:
For correction of Clerical Error
|
Steps involved |
Action of the MCRO | Transaction Time | Persons Responsible |
| 1. Inquire about the service and secure checklist of requirements at LCRO. | Gives a briefing about the service. |
10 minutes |
Evelyn Catanyag/Mary Ann Santos |
| 2. Submit all the required documents and provide the necessary information during the interview. | Reviews documents for completeness and undertakes an interview. |
10 minutes |
Noel Jose J. Rayco |
| 3. Wait as the Civil Registrar prepares the petition. |
Prepares the Application for Petition. Issues order of payment form and instruct client to pay fees. |
10 minutes |
Noel Jose J. Rayco |
| 4. Pay the corresponding fee at Mun. Treasurer’s Office | Issues Official Receipt |
10 minutes |
Revenue Officer/Collection Clerk |
| 5. Return to LCRO and submit the official receipt |
Informs client to follow-up after 2 weeks on the date of release of certificate of finality in conformity with the required ten days posting and five days for the decision. Submits to the NSO-Legal Office. |
5 minutes |
Noel Jose J. Rayco |
| 6. Return to the LCRO and follow-up results for the issuance of finality. | Informs client on the date of release of certificate of finality. |
After 1-2 months |
Noel Jose J. Rayco |
|
7. If the Petition is affirmed by the Civil Registrar General. Return to LCRO to claim the certificate of finality. |
If Civil Registrar General affirms the petition, issues the certificate of finality, record sheet and annotated documents. |
30 minutes |
Noel Jose J. Rayco |
| 8. If the petition is impugned, file through the LCRO within 15 days from the receipt of the Impugned Petition a motion for reconsideration to OCRG and wait for the approval of the impugned petition. | If the petition is impugned, receives the motion for reconsideration and transmits to OCRG. |
30 minutes |
Noel Jose J. Rayco |
| 9. Proceed to NSO-Quezon City and request annotated COLB on Security Paper and present certificate of finality, record sheet, certified copy of annotated documents. |
Civil Registrar General |
Change of First Name
|
Steps involved |
Action of the MCRO | Transaction Time | Persons Responsible |
| 1. Inquire about the service and secure checklist of requirements at LCRO. | Gives a briefing about the service. |
10 minutes |
Evelyn Catanyag/Mary Ann Santos |
| 2. Submit all the required documents and provide the necessary information during the interview. | Reviews documents and undertakes an interview. |
10 minutes |
Noel Jose J. Rayco |
| 3. Wait as the Civil Registrar prepares the petition. |
Prepares the Application for Petition. Issues order of payment form and instruct client to pay fees. |
10 minutes |
Noel Jose J. Rayco |
| 4. Pay the corresponding fee at Mun. Treasurer’s Office | Issues Official Receipt |
10 minutes |
Revenue Officer/Collection Clerk |
| 5. Return to LCRO and submit the official receipt and entrust all the documents needed for preparation and approval of the petition. |
Prepares the petition and fax the application for petition to publication. Submits to the NSO-Legal office after the publication period. |
5 minutes |
Noel Jose J. Rayco |
| 6. Follow-up to the LCRO the approval of the petition results after 1-2 months. | Informs client of the decision of the OCRG. |
After 1-2 months |
Noel Jose J. Rayco |
|
7. If the Petition is affirmed by the Civil Registrar General. Return to LCRO to claim the certificate of finality, record sheet and annotated documents and endorsement letter.. |
If Civil Registrar General approves the petition, issues the certificate of finality, record sheet and annotated documents. |
30 minutes |
Noel Jose J. Rayco |
| 8. If the petition is impugned, file through the LCRO within 15 days from the receipt of the Impugned Petition a motion for reconsideration to OCRG and wait for the approval of the impugned petition. | If the petition is impugned, receives the motion for reconsideration and transmits to OCRG. |
30 minutes |
Noel Jose J. Rayco |
| 9. Proceed to NSO-Quezon City and request annotated COLB on Security Paper and present certificate of finality, record sheet, certified copy of annotated documents. |
Civil Registrar General |
Change of Gender/Sex
|
Steps involved |
Action of the MCRO | Transaction Time | Persons Responsible |
| 1. Inquire about the service and secure checklist of requirements at LCRO. | Gives a briefing about the service. |
10 minutes |
Evelyn Catanyag/Mary Ann Santos |
| 2. Submit all the required documents and provide the necessary information during the interview. | Reviews documents and undertakes an interview. |
10 minutes |
Noel Jose J. Rayco |
| 3. Wait as the Civil Registrar prepares the petition. |
Prepares the Application for Petition. Issues order of payment form and instruct client to pay fees. |
10 minutes |
Noel Jose J. Rayco |
| 4. Pay the corresponding fee at Mun. Treasurer’s Office | Issues Official Receipt |
10 minutes |
Revenue Officer/Collection Clerk |
| 5. Return to LCRO and submit the official receipt and entrust all the documents needed for preparation and approval of the petition. |
Prepares the petition and fax the application for petition to publication. Submits to the NSO-Legal office after the publication period. |
5 minutes |
Noel Jose J. Rayco |
| 6. Follow-up to the LCRO the approval of the petition results after 1-2 months. | Informs client of the decision of the OCRG. |
After 1-2 months |
Noel Jose J. Rayco |
|
7. If the Petition is affirmed by the Civil Registrar General. Return to LCRO to claim the certificate of finality, record sheet and annotated documents and endorsement letter.. |
If Civil Registrar General approves the petition, issues the certificate of finality, record sheet and annotated documents. |
30 minutes |
Noel Jose J. Rayco |
| 8. If the petition is impugned, file through the LCRO within 15 days from the receipt of the Impugned Petition a motion for reconsideration to OCRG and wait for the approval of the impugned petition. | If the petition is impugned, receives the motion for reconsideration and transmits to OCRG. |
30 minutes |
Noel Jose J. Rayco |
| 9. Proceed to NSO-Quezon City and request annotated COLB on Security Paper and present certificate of finality, record sheet, certified copy of annotated documents. |
Civil Registrar General |
Change of Day & Month in the Date of Birth in the COLB
|
Steps involved |
Action of the MCRO | Transaction Time | Persons Responsible |
| 1. Inquire about the service and secure checklist of requirements at LCRO. | Gives a briefing about the service. |
10 minutes |
Evelyn Catanyag/Mary Ann Santos |
| 2. Submit all the required documents and provide the necessary information during the interview. | Reviews documents and undertakes an interview. |
10 minutes |
Noel Jose J. Rayco |
| 3. Wait as the Civil Registrar prepares the petition. |
Prepares the Application for Petition. Issues order of payment form and instruct client to pay fees. |
10 minutes |
Noel Jose J. Rayco |
| 4. Pay the corresponding fee at Mun. Treasurer’s Office | Issues Official Receipt |
10 minutes |
Revenue Officer/Collection Clerk |
| 5. Return to LCRO and submit the official receipt and entrust all the documents needed for preparation and approval of the petition. |
Prepares the petition and fax the application for petition to publication. Submits to the NSO-Legal office after the publication period. |
5 minutes |
Noel Jose J. Rayco |
| 6. Follow-up to the LCRO the approval of the petition results after 1-2 months. | Informs client of the decision of the OCRG. |
After 1-2 months |
Noel Jose J. Rayco |
|
7. If the Petition is affirmed by the Civil Registrar General. Return to LCRO to claim the certificate of finality, record sheet and annotated documents and endorsement letter.. |
If Civil Registrar General approves the petition, issues the certificate of finality, record sheet and annotated documents. |
30 minutes |
Noel Jose J. Rayco |
| 8. If the petition is impugned, file through the LCRO within 15 days from the receipt of the Impugned Petition a motion for reconsideration to OCRG and wait for the approval of the impugned petition. | If the petition is impugned, receives the motion for reconsideration and transmits to OCRG. |
30 minutes |
Noel Jose J. Rayco |
| 9. Proceed to NSO-Quezon City and request annotated COLB on Security Paper and present certificate of finality, record sheet, certified copy of annotated documents. |
Civil Registrar General |
***MIGRANT PETITION FOR RA 9048 are also being accepted through the CCR/LCR in petitioner’s location following the same procedures and requirements.
