ABOUT THE SERVICE: The birth of the child, being a vital event, should be registered at the office of the Civil Registrar within a thirty (30) day reglementary period from the time of birth. Other than serving identification purposes, a birth certificate is also required by various agencies and instrumentalities in availing of their services.
CLIENT GROUPS: Parents/guardians/attendant at birth/hospital and clinic authorities and persons who have reached legal age but whose facts of births have not been reported at the Civil Registrar’s Office.
REQUIREMENTS:
For children born at home:
If parents are married:
On-time registration
- Marriage Contract of parents
- Signature of attendant at birth
Delayed Registration
- NSO Negative Certification of Birth (1945-2005)
- Baptismal Certificate of the Child
- Marriage Contract of Parents
- Signature of attendant at birth (if still living)
- Affidavit of (2) disinterested persons
- Current Community Tax Certificate of the informant
- At least three (3) documentary evidences/public documents showing correct full name, date of birth and place of birth of the child.
If parents are not married:
On-time registration
- signature of attendant at birth
- Signature of the father (if the child is to be acknowledged or the father is willing to admit paternity of the child)
- Current Community Tax Certificate of the father
Delayed Registration
* NSO Negative Certification of Birth (1945-2005)
* Baptismal Certificate of the child
* Signature of the father & his current Community Tax Certificate (if the
child is to be acknowledged of if the father is willing to admit
paternity of the child)
- Sworn statement of the mother/or sworn statement of the father/grandmother/grandfather in lieu of the mother (if the mother is deceased or her whereabouts are unknown) and current Community Tax Certificate,
- Duly Notarized Affidavit of (2) disinterested persons
- At least three documentary evidences showing correct full name, place of birth and date of birth of the child
For children born in the hospital/maternity clinic:
If parents are married:
On-time registration
- Duly accomplished quadruplicate copies of Certificate of Live Birth with the signature of attendant at birth, the informant and the hospital staff who prepared the Certificate of Live Birth
Delayed registration (those who will be registered after the 30-day reglementary period)
- Duly accomplished quadruplicate copies of Certificate of Live Birth with the signature of attendant at birth, the informant and the hospital staff who prepared the Certificate of Live Birth
- Current Community Tax Certificate of the informant
If parents are not married:
On-time registration
- Duly accomplished quadruplicate copies of Certificate of Live Birth with the signature of attendant at birth, the informant and the hospital staff who prepared the Certificate of Live Birth
- Signature of the father (if the child is to be acknowledged or if the father is willing to admit paternity of the child) & his current Community Tax Certificate
Delayed Registration
- Duly accomplished quadruplicate copies of Certificate of Live Birth with the signature of attendant at birth, the informant and the hospital staff who prepared the Certificate of Live Birth
- Signature of the father & his current Community Tax Certificate ( if the child is to be acknowledged or if the father is willing to admit paternity of the child)
- Sworn statement of the mother/father/guardian & current Community Tax Certificate, duly notarized
- Duly Notarized Affidavit of (2) disinterested persons
For Out-of-town registration of Births (Delayed Registration)
- Negative result from NSO
- Baptismal Certificate
- Marriage Contract (if married)
- Voter’s Registration Record
- Duly Notarized Affidavit of (2) disinterested persons
- Duly Notarized Affidavit for delayed registration
- Current Community Tax Certificate
- Other supporting documents showing correct full name, place of birth and date of birth of the child.
SERVICE SCHEDULES:
Monday to Friday,
8:00 AM to 5:00PM
TOTAL FEES/CHARGES:
On time registration ……………………………. Php 0.00
More than 1 month and 1 year above…………... Php 100.00
Documentary stamp tax ……………………….. Php 15.00
PROCESS OF AVAILING THE SERVICE:
On-time registration of children born at home ( of married/unmarried parents)
|
Steps involved |
Action of the MCRO | Transaction Time | Persons Responsible |
| 1. Secure information sheet, checklist of requirements and Mun. Form No. 102 (Certificate of Live Birth or COLB). | Issues checklist of requirements and Mun. Form No. 102 COLB, information sheet, and explains the important data to be supplied and check on the space provided for concerned signatories. |
2 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos |
| 2. Fill-out and submit information sheet and requirements for birth registration and provide needed information during the interview. | Reviews the filled-up information sheet and conduct interview on the missing data or wrong information. |
3 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos |
| 3. Wait as the Registration officer/Clerk prepares the Certificate of Live Birth. | Prepares a Certificate of Live Birth based on the information supplied. |
3 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos |
| 4. Review the document and affix the signature on the space provided. |
Validates for completeness of signature. |
2 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos |
| 5. Wait as the Registration Officer/Clerk release and records the documents. |
The Registration Officer/Clerk/ and Mun. Civil Registrar signs the prepared COLB. Encodes and assigns registry number to COLB. |
3 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos Noel Jose J. Rayco |
| 5. Claim the registered documents. | Issues COLB and advise client to safe keep the original copy and photocopy document when needed. |
2 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos |
TOTAL PROCESSING TIME: 15 minutes
Delayed registration of children born at home ( of married and unmarried parents)
|
Steps involved |
Action of the MCRO | Transaction Time | Persons Responsible |
| 1. Secure information sheet, checklist of requirements and Mun. Form No. 102 (Certificate of Live Birth or COLB). | Issues checklist of requirements and Mun. Form No. 102 COLB, information sheet, and explains the important data to be supplied and check on the space provided for concerned signatories. |
2 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos |
| 2. Fill-out and submit information sheet for birth registration and other required documents and provide needed information during the interview. | Reviews the filled-up information sheet and conduct interview on the missing data or wrong information. |
3 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos |
| 3. Wait as the Registration officer/Clerk prepares the Certificate of Live Birth. | Prepares a Certificate of Live Birth based on the information supplied. |
3 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos |
| 4. Review the document and affix the signature on the space provided. | Validates for completeness of signature. Issues order of payment form and instruct client to pay fees at the Treasurer’s Office |
2 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos |
| 3. Pay the corresponding fees at the Municipal Treasurer’s Office. |
Issues Official Receipt |
10 minutes |
Revenue Collection Officer/ Clerk |
| 4. Return to the Mun. Civil Registrar and submit the Official Receipt. |
Records the Official Receipt. Informs the client of the date of release of the COLB in compliance with the 10-day posting period. MCR signs the COLB |
2 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos Noel Jose J. Rayco |
| 5. Claim the duly registered certificate of Live Birth on the appointed date. | Issues COLB and records issuance. |
2 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos |
TOTAL PROCESSING TIME: 24 minutes
On-time registration of children born in hospital/maternity clinic of married/unmarried parents.
|
Steps involved |
Action of the MCRO | Transaction Time | Persons Responsible |
| 1. Submit duly accomplished quadruplicate copies of the COLB prepared by the hospital/medical clinic authorities |
Reviews the documents for completeness and receives the document. |
2 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos |
| 2. Wait for the registered documents to be released. | The Mun. Civil Registrar signs and receives the document. The Registration officer/Clerk assigns registry number to the COLB |
3 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos Noel Jose J. Rayco |
| 3. Claim the duly registered copy of the COLB. | Issues COLB and records issuances | 2 minutes | Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos |
TOTAL PROCESSING TIME:7 minutes
Delayed registration of children born in hospital/maternity clinic of married/unmarried parents.
|
Steps involved |
Action of the MCRO | Transaction Time | Persons Responsible |
| 1. Submit duly accomplished quadruplicate copies of the COLB prepared by the hospital/medical clinic authorities |
Reviews the documents for completeness. |
2 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos |
| 2. Affix signature on the space provided. | Issues order of payment form and instructs client to pay fee/s. |
5 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos |
| 3. Pay the corresponding fees at the Mun. Treasurer’s Office |
Issues Official Receipt |
10 minutes |
Revenue Collection Officer/ Clerk |
| 4. Return to the Mun. Civil Registrar and submit the Official Receipt. |
Records the Official Receipt and informs the client of the date of release of the COLB in compliance with the 10-day posting period. MCR signs the COLB. |
2 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos Noel Jose J. Rayco |
| 5. Claim the duly registered certificate of Live Birth on the appointed date. | Issues COLB and records issuance. |
2 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos |
TOTAL PROCESSING TIME:21 minutes
Out-of-Town Registration (delayed registration) for those who were born outside the municipality or far provinces to married/unmarried parents. (processed by relatives or the person himself).
|
Steps involved |
Action of the MCRO | Transaction Time | Persons Responsible |
| 1. Inquire about the service, secure checklist of requirements at the Mun. Civil Registrar’s office . | Explains and gives briefing about the service and provides checklist to client and other instructions. |
10 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos Noel Jose J. Rayco |
| 2. Submit all the required documents and provide the necessary information during the interview. | Receives and reviews information sheet and check for the completeness of the requirements. |
3 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos |
| 3. Wait as the Registration officer/Clerk prepares the Certificate of Live Birth. | Prepares a Certificate of Live Birth based on the information supplied. |
10 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos |
| 4. Review for correctness and completeness and affix signature on the space provided. | Instruct client to pay Postal Money Order at the Post Office. |
10 minutes |
Postmaster/ |
|
4. Go back to the Mun. Civil Registrar’s Office and submit the PMO and wait for the instruction on when to follow-up the transmitted documents. |
Receives/signs and record the documents and mail/forward it to the Office of the Mun. Civil Registrar concerned, then instruct client to follow-up after 2-4 weeks. |
10 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos Noel Jose J. Rayco |
| 5. Follow-up results at the office of the MCR after 2-4 weeks for the Issuance of the registered COLB. | Informs the client of the result of the transmitted document if positive already or negative. |
After 2-4 weeks |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos Noel Jose J. Rayco |
| 6. If positive wait for the release of the registered out-of-town COLB. | Issues the registered out-of-town COLB and record the document in the logbook. |
2 minutes |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos Noel Jose J. Rayco |
| 7. If negative wait again for the instruction on when to follow-up. | Instructs client to follow-up again or will notify them when the documents are ready for release. |
Evelyn Catanyag/Alfredo Peñano/Mary Ann Santos Noel Jose J. Rayco |
TOTAL PROCESSING TIME: 45 minutes
